Why everything at work has a weird name (and what to do about it)

One of the quiet shocks of starting work isn’t the workload – it’s the names.

Folders called “Resources Hub.”
Projects named “Phoenix,” “Orion,” or something equally mysterious.
Documents labelled “Final_v7_Updated_USE_THIS_ONE.”

You spend half your time thinking: What does any of this actually mean?

Here’s the truth no one tells you: most naming systems aren’t designed to help you – they’re designed to help organisations organise themselves. Which often means they quickly become confusing to everyone else.

So here’s a simple Cappuccino Club nudge:

Default to clarity over cleverness.

When you create something, name it like you’d explain it to a mate:

• “Client onboarding checklist – 2026” beats “Project Spark Assets”
• “Weekly sales report – April” beats “Dashboard Final FINAL”

And when you’re lost? Ask, early and without apology: “Is there a simple way to navigate this?”

Everyone else is wondering too.

Because in a noisy, digital workplace, the real skill isn’t decoding jargon—it’s quietly making things easier for everyone else.